Field Manual For Practitioners

Recommendations to the users of this manual

There has been a recent impetus towards the use of Participatory 3-Dimensional Mapping for Disaster Risk Reduction (DRR). This has created a demand for appropriate skills to conduct P3DM for DRR among practitioners, including staffs from community-based organizations, NGOs, local government offices and scientific organizations. This manual aims, in response to such a need, to assist those practitioners in facilitating disaster risk assessment and in planning activities geared towards reducing that risk.

However, the present manual is not meant to provide a rigid step-bystep methodology which works everywhere at any time. It rather provides a framework which is flexible and which should therefore be adjusted to local needs and conditions. Some activities spur momentums amongst participants in mapping diverse information. It is crucial that the facilitator draws on these momentums and adjust her/his plan in accordance. P3DM is a really flexible tool which enables people to express their knowledge and creativity. Most of the ideas which have led to the framing of the following methodology were indeed suggested by participants to P3DM activities.

So let people do and innovate!

You may also refer to Rambaldi, 2010 Participatory 3-Dimensional Modelling: Guiding Principles and Applications.

Participatory 3-Dimensional Mapping

The present manual provides a step-by-step methodology for using large scale (1:500 to 1:2000) P3DM in the context of DRR. However P3DM alone cannot solve all issues pertaining to DRR. It should be combined with calendars, ranking and scoring, and other tools of VCA and Participatory Learning and Action (Gaillard and Maceda, 2009).

 

STEP Objective Suggested Stakeholders Key Resources Duration
1. Selecting a Site Identifying an appropriate site to conduct P3DM for DRR ·Facilitator(s)
· Local communities
· Local stakeholders
· Open mind
· Trust
Variable
2. Building Rapport with the Community Building trust with local stakeholders and levelling downpower relationships · Local communities
· Local governments
· NGOs
· Scientists
· School communities
· Faith groups
· Business sectors
· Open mind and trust
· Time
· Training materials to conduct preliminary interactive group discussions, e.g. markers, flip charts, masking tape, scissors
From a few days to several years depending on pre-existing relationships
3. Preparing for the Training · Identify the venue and participants
· Prepare the base map
· Prepare the table
· Prepare the materials
· Anticipate the logistics
· Local communities
· Local governments
· NGOs
· A venue to conduct mapping activities and store the map
· A strong table made of local materials
· A base (topographic) map
· Mapping materials, e.g. carton/Styrofoam/cork,paint, yarns, pushpins, glue, nails or local equivalents
· Training materials, e.g.markers, flip charts, masking tape, scissors
A few days to several weeks
4. Introducing the Training · Introduce the objectives of the activities
· Expectation check
· Introduce the base map
· Local communities
· Local governments
· NGOs
· Flip charts, small pieces of paper, markers and masking tape, stones/beans or equivalent
· Base map
One to two hours
5. Preparing the Blank Model Build the blank model · Local communities
· Local governments
· NGOs
· Base map
·Carton/polystyrene/crepe sole/rubber mat/cork
· Carbon, brown tape, double clips, paper and pens
· Glue, thin nail, newspaper, white paint
One to two days depending on the terrain of the area covered by the map
6. Defining the Legend Identify the key features to appear on the map and assign specific symbols to each of them · Local communities
· Local governments
· NGOs
· Base map Flip charts, masking tape, markers
· Paints, yarns, pushpins, dressmaker’s pins
· Small pieces of carton, polystyrene, crepe sole, cork
Three to four hours
7. Plotting Data on the 3D Map Plot data on the map · Local communities
· Local governments
· NGOs
· Paints, yarns, pushpins, dressmaker’s pins
· Small pieces of carton, polystyrene, crepe sole, cork
· Brushes and markers
One to three days depending on the number of households and size of the area covered by the map
8. Integrating Local and Outsiders’ Knowledge Integrate outsiders’ knowledge on the map · Local communities
·Local governments
·Scientists
· NGOs
· Paints, yarns, pushpins, dressmaker’s pins
· Small pieces of carton, polystyrene, crepe sole, cork
· Markers
One day
9. Household Data Sheets Prepare household data sheets to integrate more information · Local communities
· Local governments
· NGOs
Sheets of paper and pens Two to four hours depending on the number of households
10. Field Verification and Community Validation Verify the accuracy of data plotted on the map · Local communities
· Local governments
· NGOs
· Cameras or printed copies of the map
· Notebooks and pens
· GPS device if relevant
Two hours to one day depending on the size and terrain of the area covered by the map
11. Disaster Risk Assessment Assess disaster risk · Local communities
· Local governments
· NGOs
Flip charts, masking tape and markers One to two hours depending on the number of households and the size of the area covered by the map
12. Disaster Risk Reduction Planning Design an action plan for disaster risk reduction · Local communities
· Local governments
· Scientists
· NGOs
· Flip charts, masking tape, markers
· Pushpins, dressmaker’s pins, yarns
Four hours to one day depending on local issues
13. Polishing the Map Polish the P3DM · Local communities
· Local governments
· NGOs
· Paints, pushpins, dressmaker’s pins, yarns
· Small pieces of carton, polystyrene, crepe sole, cork
· Brushes and markers· Plastic sheets / glass cover
Four hours to one day depending on local issues
14. Closing Ceremony Turn over the map to the local community · Local communities
· Local governments
· Scientists
· NGOs
Certificates and camera Two hours
15. Integrating P3DM Data Into a GIS Extract data from the P3DM and integrate them into a GIS · Local communities
· Local governments
· NGOs
· Camera and tripod
· Plumb line, set square and level
· Computer hardware and GIS software
Two to three days depending on the number of household and size of the area covered by the map
16. Updating the 3D Map Update the P3DM · Local communities
·Local governments
· Scientists
· NGOs
· Paints, yarns, pushpins, dressmaker’s pins
· Small pieces of carton, polystyrene, crepe sole, cork
· Flip charts and markers
One day
Annex: Base Map Preparation Prepare a base map using GIS software · Local communities
·Local governments
· Scientists
· NGOs
· GIS software
· Boundary of target area
· Digital Elevation Model (DEM)
One day

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