STEP 14

STEP 14. CLOSING CEREMONY

14.1 Distribution of certificates to the participants and group photograph

Depending on local culture and context, it may be appropriate to organize a closing ceremony. Such an activity usually formalizes the contribution of the participants and increases their sense of pride in having participated in the building of the 3D map. A closing ceremony may involve the distribution of  a  certificate  of  appreciation  to  each  participant  and  a  souvenir  group photograph. For some people, this may be their first experience of this kind of  activity  that  appreciates  their  knowledge  and  skills,  and  therefore  a certificate of appreciation and a picture are great consolations.

The certificate of appreciation should be prepared on the last day of the training in order to confirm all the names of the participants. Even though some  participants  have  not  attended  the  whole  duration  of  the  activity, they  still  deserve  the  certificate  of  appreciation.  The  certificate  should include  the  logos  of  the  organizations  involved,  title  of  the  project,  date of the project implementation, name of the awardees/participant, venue of the activity, date the certificate is awarded, and the names, titles and signatures of the facilitator (Figures 63 and 64).

Figure 63: A sample layout of certificate being awarded to all the participants of the P3DM activity

Figure 63: A sample layout of certificate being awarded to all the participants of the P3DM activity

Figure 64: Distribution of certificate of appreciation at the end of a P3DM training in San Mateo,  Philippines (J. Cadag, January 2011)

Figure 64: Distribution of certificate of appreciation at the end of a P3DM training in San Mateo, Philippines (J. Cadag, January 2011)

The group photograph is usually taken in front of the 3D map and eventually posted on the map (Figure 65).

Figure 65: Photograph gathering the participants in a P3DM training in Irosin, Philippines (JC Gaillard,  January 2010)

Figure 65: Photograph gathering the participants in a P3DM training in Irosin, Philippines (JC Gaillard, January 2010)

14.2 Turnover of the 3D map to the local caretaker

The closing ceremony may also be the occasion for a formal turnover of the 3D map to its caretaker. As mentioned in step 3, the caretaker is often the owner of the place where the map is to be stored. The caretaker should be tasked with maintaining the map in good shape through regular cleaning. It should also store the spare materials, such pushpins, dressmaker pins, yarns and paints, as well as other materials associated with the construction of the 3D map.

The caretaker may also be in charge of organizing the subsequent regular activities  for  updating  the  3D  map  (see  step  16).  Depending  upon  the context, it may be the local government, a people’s or community-based organization, a local NGO, a school or a faith group.

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